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Pawlium Privacy Policy

Last updated: September 5, 2026

Pawlium is a private life record for your pets: vet visits, vaccinations, weights, treatments, memories, the people and animals in their life, and what is coming up next. Pawlium is local-first. Your record is stored on your device. There is no Pawlium account and no cloud sync.

Data We Store on Your Device

Your pets and their details, everything on their timeline, reminders, contacts (vets, groomers, sitters, family, pet friends), the photos and documents you attach, weights, costs you record, your AI consent answer, your subscription state and app settings are stored only on your device, in an app database and as local files. There is no Pawlium account, and none of this is uploaded or synced. It is included in your normal iPhone backup (iCloud or Finder) if you have one turned on, and Pawlium also has its own export — see below.

AI Features (Pawlium Plus)

Reading a document, taking a spoken note, and scanning a business card are AI features. They are off until you accept on the AI privacy screen, and you can decline or change your mind at any time in Settings › AI & privacy policy. When you use one, Pawlium sends only what that feature needs to OpenAI for processing:

• Scan a document: the photos or PDF pages you chose (a vet invoice, a vaccination certificate, a microchip paper), plus your pet's name and species so the result can be matched to them.
• Say what happened: the audio recording you made, plus your pet's name and species. The recording is transcribed and then discarded; it is not stored.
• Scan a business card: the photo of the card.

• The AI returns suggested fields. Nothing is saved to your record until you review and confirm it — AI results can be wrong, incomplete or misread, especially dates and amounts.
• The content sent for processing is not kept once the result comes back.
• OpenAI processes requests under its own policies. Do not submit content you are not comfortable sending for cloud AI processing.
• Everything you type in yourself — entries, photos, documents, reminders, contacts — never leaves the device.

Subscription and Billing

• Pawlium Plus is an auto-renewing annual subscription that unlocks the AI features. Everything else in Pawlium is free.
• App Store product ID: com.maxaistudio.pawlium.plus.annual.
• The AI features require a subscription — there is no free AI allowance. Plus includes an allowance per subscription period (currently 300 actions; subject to change), counted across all of your pets together — a second pet does not double it. One action is one document page, one spoken note, or one business card. One document request can include up to six selected photos or PDF pages. The Pawlium Plus screen shows your usage and reset date.
• Pricing, storefront currency, billing, renewal, restore, cancellation and subscription management are handled by Apple through your App Store account. Pawlium displays whatever price the App Store reports for your country; no price is written into the app.
• Your App Store receipt is used to confirm the subscription is active and to count AI actions against its allowance.

Permissions

• Camera: to photograph a document, a business card, or a moment worth keeping.
• Photos: to add pictures and existing documents to your pet's record, and to save a shared card back to your library if you ask.
• Microphone: to describe something out loud instead of typing it.
• Notifications: to deliver the care reminders you set.

Notifications

Care reminders are scheduled and delivered on your device by iOS. You choose how many days ahead the first nudge fires and at what time of day. Tapping a reminder opens it in Pawlium. Nothing is sent to a server to make a reminder work.

Sharing: Care Packs, Vet Visit Briefs and Exports

Pawlium can build a PDF — a Sitter, Boarding or Emergency pack, a Vet Visit Brief, or a full record — and a “Year in Review” image. You choose what goes in, and it leaves the app only through the iOS Share Sheet, to whichever app or person you pick. Settings › Back up everything writes your whole record, with its photos and documents, to a single file the same way. This is free and requires no subscription. Pawlium never posts anything on your behalf and never uploads a pack or backup to us.

Data Retention

Local app data remains on your device until you delete individual records or uninstall the app — back up first if you want a copy, since deleting the app deletes the record. Subscription and purchase records may be retained as needed for access, billing support, AI-allowance tracking, and legal compliance.

Veterinary Disclaimer

Pawlium is a record, not veterinary advice and not a medical device. It stores what you tell it and shows it back to you; it does not diagnose, treat or prevent any condition, and it does not tell you what your animal should weigh or what to do about a symptom. A Vet Visit Brief is a summary of what you recorded, in date order — the interpretation is your vet's. If your pet is unwell, contact a qualified veterinary professional.

Children's Privacy

Pawlium is not directed to children under 13, and we do not knowingly collect personal information from children.

Policy Updates

We may update this policy from time to time. Changes are posted on this page with an updated date.

Contact

If you have privacy questions, contact maxadlaistudio@gmail.com.

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